You and the Sponsor agreed to meet weekly to align and to discuss any project issues. You also decided together, that the Steering Committee meetings should be after each phase, otherwise not longer than four weeks apart. You also discussed that you will have weekly team meetings with the four internal package leads and the consultants. With the help of an IT colleague in the hospital, you have also started to set up the monitoring for the four processes that need to be improved.
The goal that the CEO communicated is still valid, and you identified the current time needed for the four processes:
 Admissions Process: currently about 2.4 hours
 Surgery Setup: currently about 4.2 hours
 Bed Turnaround Time: currently about 3.5 hours
 Discharge Process: currently about 7.6 hours
The first Steering Committee Meeting is a few days away and you need to put a few PowerPoint slides together to present the planning results to the stakeholders to start with the project work.
The 3 PowerPoint slides should show all important aspects of your planning efforts:
1. Scope/Goal – create an overview
2. Project Organization – show the entire organization as known so far
3. Timeline and Budget – develop a simple Gantt chart with timed
phases over 8 months for preparation, analysis, concept and implementation
4. Consulting Selection – develop 4-6 criteria with a selection method
to compare three consulting companies that will be asked to submit their
proposal